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  • Production Management: How to Make Your Next Event or Show Run Smoothly, Even if You’re Not a Professional with Dan Almond from Orange Thread Media

 April 14

by LearnStageLighting.com

Learn Stage Lighting Podcast

Welcome to this week’s Podcast episode #96 and we have a special guest, Dan Almond from Orange Thread Media. We’re going to discuss production management and ways to help your next event run smoothly.

The sponsor of this week’s episode is Amazon, you’ve heard of them, right? Through Amazon, if you do purchase any items from them, we would love for you to use my link, Amazon, and we get a small commission for referring you. This is a great way to help the show that we bring to you for free!

Main Segment (2:38) Live Events and the COVID-19

This week, we’re joined by Dan Almond from Orange Thread Media. Dan is a production manager that produces live events. We’re going to talk about different ways to help you run your next event or show run smoothly, even if you’re not a professional.

David: We’re joined today by Dan Almond from Orange Thread Media. We just received word that the InfoCon Tradeshow set for June, has been cancelled. Currently, there are no events going on and I just wanted to hear your thoughts on that because it’s kind of scary.

Yes, we’re seeing alto of that going on everywhere. Even the more far-out events are being canceled because there are contracts in place with venues and hotels that have a certain deadline that they can cancel within.

It’s definitely interesting to watch all of this unfold because some events could actually be done through web stream but companies would rather defer the date and try to do these in person.

Topic: What it means to be a Production Manager (5:48)

David: I’ve have worked with Dan Almond in previous events and I’m not afraid to say that he does an amazing job in his line of work. If you’re looking to do a corporate event definitely be sure to check out working with Dan Almond of Orange Live.

Working as a production manager can look like many different things. Some production managers are very hands, some are very hands-off, and there’s everything in between.

In some cases, when things are going very well I can sit back and watch everything going on. Then, there are events that need a lot more attention and I can be running around everywhere.

Topic: How Can People Make Events Run Smoother (7:40)

The first piece I would like to mention is that production management of any event is a very major role, regardless if you’re considered a professional or not.

It’s definitely the small details that have the capability of throwing off an entire event. The good news is that when you’re planning and laying everything out just adding some extra dedicated time to go over those “minor” details can avoid major mishaps during the live event.

The most important piece of being a production manager is actually the pre-production work that you put in before the actual event. The work nd preparation you do before the show will have a major impact on how smooth the actual event will be.

One of the areas that are missed is actually working with the venue. I recommend doing a tour of the venue or if you can’t see the venue before hand then schedule a call with the person that works with the venue. You want to get idea of the entrances, the stage setup, dimensions, power supply, etc.

Planning for the system layout, necessary equipment, gear, and power supply is another area that I see a lot of people get tripped up in. You want to make sure you plan the proper layout and having the right cables and adapters you need.

Topic: Having Templates Available for Future Shows (18:09)

As you you do more shows and events, you’ll quickly realize that you can start using diagrams and setups from previous events. With that knowledge and using previous diagrams you can easily start building a library of templates that can be used for future events. This is a great way to help save you time and energy on recreating something you already put together in the past.

Building out a diagram or a map of where everything will be and what is being used will help you go a long way to avoid any mishaps on the day of the event. Sometimes, clients won’t always tell you what their plans are and that can definitely cause you issues for your event.

Even if it may not seem like a big detail, always be sure to communicate with the different teams such as the caterers, music, lighting, etc. You want to try to keep the lines of communication open and help everyone play nice on the day of the event.

Topic: Day of the Event (23:15)

One area that seems to be skipped over is the actual flow of the show. Such as planning the transitions of the speakers, when people eat, the presentations. You want to make sure that everything flows and there are no awkward pauses in the event. You want the event to look polished and professional.

Looking into the details of switching from different speakers, waiting for videos to play, etc. The audience will catch the dead air very quickly and you want to avoid that and focus on the details transitions.

There are a few different methods you can use with transitions such as prayer time, a bumper video, and such. Transitions are very important and need to be considered carefully.

Topic: After the Show (27:50)

Another area that some people will forget is after the event. With the venue, caterers, furniture rental vendors, and everyone trying to clean up and get everything out it can become very chaotic if it’s not planned properly.

So, make sure that there is a plan for tearing down and allowing the vendors to be able to clean up and clear out after the event. Another major key is making sure that you have the space long enough for the actual clean up time or the venue will sell that time slot.

Topic: Extra Tips to Keep in Mind (29:39)

Another piece to keep in mind is having spare cables and parts available. Cables have gone bad and you might not realize it until the day of the event otherwise it can be a very costly issue.

Keeping spare items of a cable, a DMX splitter, or even having a back up console are things that you can keep on hand in case an item fails. It’s those single points of failure that can really make a difference in your event.

Closing (38:04)

Thank you for joining us today and be sure to tune in next week!

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